iii Telnet & Cataloging Instructions

 

mill. circ.	shofcirc
initials	(universal username)
telnet	(universal username)
pwd	m0u53e

 

Telnet Instructions

 

Look Up a Record

• by dewey call number
  • insert a lower-case L in front of the dewey #
  • l821.B58zsc
• by LC call number

 

Two Ways to Edit a Record

• insert fields from the record screen (comes up when you find a record)
  • must already know fields to enter
  • "i" for insert
  • then enter field tag
    • "d" for subject
    • "n" for note
• use full screen editor
  • best for entering a lot of data
  • click "F" for full screen
  • "Control + O" toggles off overwrite (insert mode)
  • type line # to edit a field
    • hit enter to keep field # and delimiter
    • retype data (only hit enter again if deleting existing field information)
  • use arrow keys to navigate record
  • "Control + N" for new line (place cursor at beginning of record which new line should appear in front of)

 

Good example of a full record with Rare Books standards: Trois ans aux États-Unis ; étude des moeurs et coutumes américaines

 

Cataloging Instructions

 

Subject

• 655 7 = subject field, local vocabulary, vocabulary type will be designated in field
  • bookplates as a subject go here
  • printed books subject= Printed books|yCENTURY|zCOUNTRY|zSTATE (US only)zCITY|vSpecimens. (format)|2 local (vocabulary)
  • use pipe character to separate each section, right before delimiter, no spaces
  • example = Printed books|y20th century|zUnited States|zRhode Island|zProvidencevSpecimens.|2 local

Notes

• 500
  • notes that apply to every copy of the book
  • "Edition is limited to 500 copies."
• 561
  • provenance description
  • input associated names in 700 field
• 563
  • binding notes (more info TBA)
• 590
  • notes that are unique to the UNT-L copy
  • bookplates, autographs
  • "Library's copy is #."
• general notes rules
  • in quotes = assumed to be obtained from title page or back of title page
  • anywhere else = denote where information was obtained with double dashes and label
  • example = "Edition is limited to 500 copies."--colophon

Alternate Author

• 700's general
  • use 700's to add anything that people might want to search by that is some kind of name
  • provides an accurate record of what Rare Books has and the unique qualities of our collection
  • increases patron access
  • makes it easier for librarians to perform complex searches for patrons
    • example = "I'm looking for Spanish bookplates from the 18th century."
• 700
  • include names associated with provenance of book (see field 561)
• 710 2
  • add information from imprint, as well (because imprint field isn't searchable)
  • use OCLC Authority Search for preferred version of name (see below)
  • use "e" delimiter to designate function
    • example = Stonehour Press,eprinter.
    • example = Brown University Press,epublisher.

 

OCLC Instructions

(still need login)

 

Authority Search

1. select "authorities" from top menu
2. select "browse"
3. select "LC Names / Subjects"
4. for publisher/printer, select "corporate/conference"
5. double-click on authority name to view details / preferred version
6. can copy preferred version (cntl + c)
7. paste in iii = shift + insert (700's fields for alt. author)
8. if no results, try "search" instead of "browse"
9. use keyword searches and designate type (corporate/conference)

 

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