CRS Process

CRS Subject-Heading Assignment

Starr Hoffman

10.11.06

Basic Method

• open P:\CRS Project\template.xls
• copy to a dated file (example: 20061009.xls)
• look at column G for report filenames
  • hide columns A-F and H-R to view only columns G (filename) and S+ (top terms / subject terms)
• find reports in P:\CRS Project\
  • go to appropriate year folder
  • scroll through filenames
• open reports
• use title, summary, intro to obtain subject
• log into LIV to obtain subject heading terms
• enter terms into spreadsheet
• when finished with a batch (end of the week):
  • save
  • send to Kurt for upload
  • copy and paste completed records into crs_data.xls

Faster Method

• open P:\CRS Project\template.xls
• copy to a dated file (example: 20061009.xls)
• look at column G for report filenames
  • hide columns A-F and H-R to view only columns G (filename) and S+ (top terms / subject terms)
  • __copy filename__
• find reports in P:\CRS Project\
  • __right-click on appropriate year of CRS folder__
  • __select "search"__
  • __paste filename into search field__
  • __open report from search window__
    • __leave search window open for next document__
• use title, summary, intro to obtain subject
• log into LIV to obtain subject heading terms
• enter terms into spreadsheet
  • __close report when finished, but not acrobat reader__
• when finished with a batch (end of the week):
  • save
  • send to Kurt for upload
  • copy and paste completed records into crs_data.xls

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